Vendor Application — Sandston Market

01

Your Information

First name *

Last name *

Business or vendor name *

Email *

Phone *

Mailing address *

Emergency contact * (name and phone number)

Website or Instagram optional

We'd love to see your work before we respond.

Virginia Tax ID / Sales Tax Certificate Number *

Required for all for-profit vendors. Nonprofits may enter their 501(c)(3) EIN instead.

Do you have a physical brick-and-mortar location?

No Yes

Names of helpers or anyone staffing your booth in your absence optional

Preferred customer contact method

Email Phone

02

What You're Bringing

Vendor category *

Describe what you plan to sell *

How many years have you been creating or operating your business? *

Tell us about your work *

Does your product involve food? *

No Yes, packaged or shelf-stable Yes, prepared or ready to eat

Vendors selling prepared food are responsible for obtaining any required permits before the event. We'll follow up if applicable.

Sample photos of your products optional

📷

Click to upload product photos

JPG, PNG · Multiple files OK · Max 10 MB per file

Photos help us understand your work and build a well-rounded market. These stay internal and won't be used publicly without your permission.

03

Business Documents

Upload any permits, licenses, or certifications that apply to your business. This helps us verify your business and move your application forward quickly. Incomplete applications will be delayed.

Which of the following apply to your business? Check all that apply

Sales & Use Tax Certificate Certificate of Liability Insurance Virginia Department of Health Permit VDACS Kitchen / Food Safety Inspection Cottage Bakery / Uninspected Kitchen (Cottage Food Law) 501(c)(3) Nonprofit Determination Letter Local Business License None of the above apply

Upload your documents optional but strongly encouraged

📄

Click to upload permits, licenses & certificates

PDF, JPG, PNG · Multiple files OK · Max 10 MB per file

Food vendors: a copy of your Health Permit or VDACS certificate is required before you can participate. You may submit it with this application or prior to the event.

04

Booth & Setup

Booth fee: $50. Due only upon acceptance. You will not be charged to apply. This application does not guarantee a space. We curate a variety of vendor types to give shoppers a well-rounded experience, and acceptance is at our discretion. Once paid, fees are non-refundable.

Vendor Booth · $50

A 10 × 10 ft space on the Event Lawn. Bring your own tent, table, and chairs.

Food Truck · $50

A drive-in space near the parking entry. No vendor vehicles on the main lawn.

Booth type *

10 × 10 ft vendor space ($50) Food truck, drive-in space ($50)

Tent size you plan to use *

A 10×10 canopy is standard. If you plan to use a larger footprint, note it here and we'll confirm if space allows.

Type of vehicle / trailer optional

No vendor vehicles are permitted on the Event Lawn. All unloading is from the parking lot.

No electricity is available on the Event Lawn. Generators are permitted provided they do not disrupt neighboring vendors or shoppers. Plan your setup accordingly.

Do you use a generator?

No Yes

Future markets: Accepted vendors will be notified by email about upcoming Sandston Market events. The returning vendor fee for subsequent markets is $50.

Setup notes optional

05

A Bit About You

Have you vended at outdoor markets before? *

Yes, regularly Yes, a few times No, this would be my first time

How did you hear about Sandston Market? *

Anything else? optional

06

Vendor Agreement

📄 Before you sign, read our Vendor Guide (PDF). It covers the full day-of timeline, booth details, and event policies.

Event

Sandston Market takes place Saturday, October 3, 2026 on the Event Lawn at Taylor Farm Park, Sandston, VA 23150. Vendor setup begins at 7:30 AM and ends at 9:00 AM. Vendors are welcome to arrive and set up anytime within that window. All vendors must be fully set up and ready to sell by 9:30 AM. Market hours are 10:00 AM–3:00 PM. Vendors are required to remain open and staffed for the full duration of the event. Early breakdown is not permitted.

Space & Equipment

Each booth includes a 10×10 ft marked space only. Vendors must supply their own canopy (properly weighted for outdoor use), table, and seating. No equipment is provided by Sandston Market. Food trucks are assigned a drive-in space near the parking entry. No vendor vehicles are permitted on the main Event Lawn. All unloading must occur from the parking lot.

Fees

The booth fee is $50, due upon acceptance. Submitting this application is free and does not guarantee a space. Acceptance is at our discretion. Once paid, fees are non-refundable. Payment instructions will be included in your acceptance notice. Fees are due by August 15, 2026.

Products

All products must match what is described in this application. Sandston Market reserves the right to limit duplicate vendor types and to ask vendors to remove items or vacate if their offerings are inconsistent with the application or disruptive to the event. Any new products added after acceptance must be approved in writing.

Food Permits & Business Compliance

Vendors selling prepared food are solely responsible for obtaining all required permits prior to the event. All vendors are responsible for compliance with applicable local, state, and federal regulations for their business.

Electricity & Power

No electricity is available on the Event Lawn. Vendors must plan their setup accordingly. Generators are permitted provided they do not disrupt neighboring vendors or shoppers.

Future Markets

Accepted vendors will be notified by email about upcoming Sandston Market events. The returning vendor fee for subsequent markets is $50.

Property

Sandston Market is not responsible for lost, stolen, or damaged vendor property at the event. Vendors are responsible for securing their own inventory and equipment.

Weather

The market runs rain or shine. Full cancellation by organizers results in a fee refund. No refunds are issued for weather disruptions that do not result in full cancellation.

Photography

By participating, vendors consent to being photographed or filmed for Sandston Market marketing and social media use.

I have read and agree to the vendor terms above. I understand this is an application, not a guaranteed spot, and that booth fees are non-refundable once paid. I agree to comply with all local, state, and federal regulations required of my business.

Your information is used only to review your application and coordinate the event. See our Privacy Policy and Terms of Service.

Claim your spot.

Event

Space & Equipment

Fees

Products

Food Permits & Business Compliance

Electricity & Power

Future Markets

Property

Weather

Photography

You're in the queue.